This is a classic example of why it’s usually more efficient to work with one quality agent; otherwise, there can end up being a lot of overlap and wasted time for you.
It’s ultimately up to you to determine who you want to work with and who you think will deliver the best service. Of course, I prefer to work with clients as their only agent 1) since I invest a lot of time into each client and only get paid if a deal gets done, and 2) so that there aren’t any issues with multiple agents, like the scenario you described. However, you’re free to do what’s best for you – my only recommendation is to be transparent to whoever is helping you, so that they know if there’s another agent in the mix.
If you’re interested, I have time today to run a search and start sending you listings for feedback, so that I can learn more about your preferences and refine going forward. Usually appointments require 24-48 hours notice, if the apartments are tenant-occupied, so just keep that in mind in terms of planning. I’ll be on Long Island on Sunday with family, but other than that, I’m generally available to view apts with you tomorrow, Saturday or next week, depending on your schedule.
No – if an agent sends you a link of a place you’ve already seen or are scheduled to see with another agent, they are not entitled to any commission if you rent it – just let them/me know that you’ve already seen it or are scheduled to view with someone else.
Typically, a fee is earned by the agent who actually shows the apartment to you in-person, for the first time, which you end up renting. Then, of course, the agent should manage the rest of the transaction for you until you have signed leases and are fully approved.